Before your Competition or Clinic, you’ll need to do these things:
1. Fulfill Insurance Requirements:
Show organizers will need to read the insurance packet provided by the ODS Insurance Agent and the ODS Handbook chapter about Insurance. Liability Waivers and Accident Forms are also found on this page.
2. Apply for ODS Show Approval
Next, you’ll need to review the ODS show standards and apply for ODS show approval. You’ll be able to do this online. Note that if your show is ODS approved, you will be expected to meet certain Prize List requirements. Please review the ODS Show Standards and League Show Participation fee instructions carefully.
Note: if your show is ODS approved, you will be expected to meet certain Prize List requirements. Please review the ODS Show Standards and League Show Participation fee instructions carefully.
Apply for ODS Show Approval
3. Find a USDF “L” Graduate or Licensed Official
ODS does not keep a list – however, you can find these up to date information about show officials on the USDF website. ODS may have resources for schooling/practice show judge ideas, or you can check the latest issue of Flying Changes in their service director.
|What you need to know BEFORE your Competition STARTS because of what is required AFTER your Competition:
Where to Advertise your Competition
The ODS Website – you can speed up the process by adding your event by filling out the form on the ODS Calendar webpage, or wait because upon ODS show approval and/or processing of the insurance form, your event will automatically be added to our calendar by ODS Staff. In the case of events hosted by ODS members or affiliate organizations we request that the instructions at the top of that page be followed.
Social Media – the ODS Facebook Calendar Page is automatically fed by the ODS Calendar, however, you may want to request additional promotion (by sending an e-mail to the ODS Office) and to also add and promote your event on the USDF Region 6 and Individual Chapter Pages. Promotion done on the ODS Facebook Page automatically feeds our Twitter.
Other places in our area to advertise:
|These forms are due within 2 weeks of event: W9 and Post-Event Income Report Form
These forms are due within 2 weeks after the event to the ODS office. ODS files reports on behalf of all of our organization – all ODS chapters, committees, high school teams. These forms are necessary to protect 501(c)3 status and go to Oregon Dept. of Justice as well as the IRS.
If you are considering hiring a non-US person for a chapter or other ODS event, you must clear this with the office or ODS Treasurer first. There are strict legal requirements involved in hiring a non-US person. This needs to be verified BEFORE you make any agreement to hire that person.
A non-US person is someone who is not normally resident in the USA. The requirements are:
W-9 forms can be turned in before your event or with the post-show form.
What You Need to Know About League Shows
In your fees section, include:
| Results Reporting:
Note: ODS approved USDF/USEF licensed shows DO NOT have to submit results anymore. USDF will send the show data to ODS at the end of the show season.ODS approved Leagues Shows MUST submit results to Ed Miller, the volunteer in charge of ODS League Show tabulations and cc the ODS Office. Please make sure that you are providing your results in a proper format! If you have any questions about the format, please contact Ed directly.
| Evaluation Form
Managers at ODS League Shows are asked to please make the ODS League Show Evaluation Form available to all competitors and volunteers. It is requested to be handed to each competitor (as a part of their packet or goodie bag) and then turned into the ODS Office after the show. Members may mail the forms directly to the ODS Office or shows may collect the forms and send to the ODS Office along with the other post-show paperwork.
E-mail the ODS Office if your event is not appearing on our calendar, and you have already applied for approval / insurance.